Celebrate Your Special Day at Mountain Aire Resort & Campground

We’re thrilled you’ve chosen Mountain Aire for your wedding!

Please complete the short booking form below to confirm your details and reserve your date.

Wedding Booking Form

Please complete all required fields below to finalize your booking request.

Fields marked with are required.*

Couple Information

Bride / Groom Full Name *

Partner Name *

Email *

Phone *

Address

Street Address

City

Province

Country

Postal Code

Event Details

Wedding Date *

Estimated Guest Count *

Package Selection

Wedding Package *

Add-ons Requested

Additional 24-Hour Pavilion Access ($500 per extra day)

Extra Hotel Rooms – 2 Queen Beds (2-night minimum)

Extra BYO Rooms – Large (2-night minimum)

Extra BYO Rooms – Small (2-night minimum)

Serviced RV Sites ($50/night, 2-night minimum)

Non-Serviced RV Sites ($40/night, 2-night minimum)

Pet Accommodation ($20/night/pet)

Special Requests

I have read and agree to the Mountain Aire Resort & Campground Wedding Venue Terms and Conditions, including policies related to payment schedules, cancellations, damages, and liability. I understand that submitting this form confirms my acceptance of these terms.

Terms & Conditions

Booking Terms

These terms outline our payment schedule, pavilion use, venue rules, and cancellation policies. By submitting your booking form, you confirm that you have read and agree to these conditions.

1. Payment Terms

Total Rental Fee will be confirmed based on your selected package and add-ons, and included in your confirmation email.
Deposit (non-refundable): $500 (Due at signing to reserve date)
50% of remaining balance due: No later than 120 days prior to the event date
Final 50% of balance due: No later than 60 days prior to the event date
All payments made under this Agreement are non-refundable, regardless of cancellation
reason. Failure to make timely payments may result in cancellation of the reservation without
refund.

2. Pavilion Use (if included in your package)

Pavilion access is granted for a 24-hour period, beginning at the time keys are received
by the Client.
Additional 24-hour use (if available and pre-approved by Venue) is $500 per day.
Client must return the pavilion in the same clean condition it was received. Additional
cleaning fees may apply if standards are not met.

3. Venue Rules and Restrictions

To ensure a safe and respectful experience for all guests and to protect the natural environment

of Mountain Aire Resort & Campground, the following rules apply:

Fireworks are strictly prohibited.
Confetti is not allowed.
Flower petals must be real, natural flowers only.
No artificial petals of any kind.
Petals may be thrown outdoors only, never inside the pavilion.
All décor, rentals, and materials must be removed at the conclusion of the event unless
pre-approved by Venue.
Client is responsible for the behavior of all attendees and any damage caused to the property.
All guests in attendance are subject to and agree to follow the Terms & Conditions of
Mountain Aire Resort & Campground, available at: https://mountain-aire.com/rules-%26-guidelines

4. Cancellation Policy

All payments made are non-refundable (This includes deposit, interim payments, and final balances, regardless of reason for cancellation, including but not limited to weather, illness, or personal circumstances.)

5. Liability & Indemnification

Client agrees to hold harmless and indemnify Mountain Aire Resort & Campground, its owners,
agents, and employees, from any and all claims, liabilities, damages, or expenses arising from
the event, including personal injury, loss, or damage to personal property.

6. Entire Agreement

This document constitutes the entire agreement between the parties. Any changes must be made
in writing and signed by both the Client and the Venue representative.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written
above.

Note: Your total rental fee and add-ons will be confirmed by our team after reviewing your booking details. You’ll receive a confirmation email with your finalized amount and next steps.