Celebrate Your Special Day at Mountain Aire Resort & Campground

We’re thrilled you’ve chosen Mountain Aire for your wedding!

Please complete the short booking form below to confirm your details and reserve your date.

Wedding Booking Form

Please complete all required fields below to finalize your booking request.

Fields marked with are required.*

Couple Information

Bride / Groom Full Name *

Partner Name *

Email *

Phone *

Address

Street Address

City

Province

Country

Postal Code

Event Details

Wedding Date *

Estimated Guest Count *

Package Selection

Wedding Package *

Additional Information

Will alcohol be served at your wedding? *

Yes

No

Not sure yet

Will you be using outside wedding vendors? *

Yes

No

Not sure yet

Add-ons

Serviced RV Sites (2 nights minimum) - $50/night plus tax

Non Serviced RV Sites (2 nights minimum) - $40/night plus tax

Pet Fees for accommodations only - $20/night/pet

Bridal Room - $500

JBL Ultimate Party Box Dual Speakers (includes microphone) . High quality Bluetooth sound system - $500. (Guest acknowledges if damaged they assume payment of $5,000 replacement fee)

Garbage / Trash Removal Service - $300.00 plus GST (Note: Standard contract requires you to remove all event garbage. Select this option to have the venue handle disposal for you)

Wedding Pavilion Heating - $300.00/day

Special Requests

I have read and agree to the Mountain Aire Resort & Campground Wedding Venue Terms and Conditions, including policies related to payment schedules, cancellations, damages, and liability. I understand that submitting this form confirms my acceptance of these terms.

Terms & Conditions

Booking Terms

These terms outline our payment schedule, pavilion use, venue rules, and cancellation policies. By submitting your booking form, you confirm that you have read and agree to these conditions.

1. Payment Terms

$1000 deposit upon booking event (non-refundable).
50% due (less the $1000 deposit) at 180 days prior to event (non-refundable).
100% due 90 days prior to event (non-refundable) .
$1,000 refundable damage deposit is required in addition to the package price. This is
due at time of last payment (90 days prior to event) If the facility and venue is left in a
neat and tidy condition as required with no damage, the deposit will be returned.

1a. Notes

We can accommodate 20+ non-serviced RV Spots for extra guests (Power/Water not guaranteed).
Additional accommodations, campsites, or guests beyond those included in the Wedding Package must be arranged and booked in advance through Mountain Aire Resort & Campground.
Campsites are not included in the Wedding Package and are not held for wedding guests. Guests requiring campsites should book well in advance to avoid availability issues.
Additional accommodations and services are subject to availability and additional charges.
None of the above pricing includes GST.
Long weekends (July, August, September, October) are an additional $1,000 above these rates.
Additional 3.5% charge if using credit card. EFT - no extra charges.
As a nature resort with limited waste facilities, guests must take all trash with them and return the pavilion in the same clean condition it was provided. Failure to do so will result in non refund of damage deposit.
Ice: The Pavilion freezer will be stocked with approximately 50 bags of ice prior to the event. Ice is available for $5.00 CAD per bag. The Client will only be charged for the bags used during the event. Ice charges will be calculated following the event.

2. Pavilion Use (if included in your package)

Pavilion access is granted from 12:00 PM (noon) on the Client's check-in date until 12:00 PM (noon) on the Client's check-out date.
Accommodation access is granted from 4:00 PM on the Client's check-in date until 11:00 AM on the Client's check-out date to allow adequate time for cleaning and preparation for incoming guests.
Client must return the pavilion in the same clean condition it was received. Additional
cleaning fees may apply if standards are not met.
Late Checkout: If the Client has not vacated the Pavilion by the scheduled 12:00 PM checkout time, the Client agrees to a charge of $100 per hour for every hour beyond checkout.

3. Venue Rules and Restrictions

To ensure a safe and respectful experience for all guests and to protect the natural environment

of Mountain Aire Resort & Campground, the following rules apply:

Fireworks are strictly prohibited.
Confetti is not allowed.
Flower petals must be real, natural flowers only.
No artificial petals of any kind.
Petals may be thrown outdoors only, never inside the pavilion.
All décor, rentals, and materials must be removed at the conclusion of the event unless
pre-approved by Venue.
Only flameless candles are permitted inside the Pavilion. No open flames of any kind are permitted inside the Pavilion.
Sparklers are not permitted inside the Pavilion. Sparklers may only be used outdoors with care and approval.
No pets are allowed inside the Pavilion unless approved by the Venue.
All decorations must be hung using the existing hooks provided.
Tacks, nails, screws, staples, tape, Command™ strips, glue, or any adhesives may not be used on walls, ceilings, windows, or other surfaces.
Client is responsible for the behavior of all attendees and any damage caused to the property.
All guests in attendance are subject to and agree to follow the Terms & Conditions of
Mountain Aire Resort & Campground, available at: https://mountain-aire.com/rules-%26-guidelines

3a. Alcohol Requirements

If alcohol is served during the event, the Client is responsible for complying with all applicable Alberta liquor laws and regulations.
The Client must obtain the appropriate Special Event Licence (SEL).
Private Non-Sale SEL: Required when liquor is provided free of charge to guests.
Private Resale SEL: Required when liquor is sold, or guests pay admission that includes liquor service.
Failure to provide the required documentation may result in alcohol service not being permitted.

4. Damage, Repairs & Additional Charges

The Client accepts financial responsibility for any damage, loss, excessive cleaning, or repairs required to the Pavilion, accommodations, buildings, furniture, equipment, grounds, or rental items.
The $1,000.00 CAD refundable damage deposit will be returned within 14 days following the event provided that no damage has occurred, no excessive cleaning is required, all outstanding charges have been paid, and all terms of the Agreement have been satisfied.
If damages, repairs, missing items, or outstanding charges exceed the damage deposit, the Client is responsible for the remaining balance.

5. Cancellation Policy

All payments made are non-refundable (This includes deposit, interim payments, and final balances, regardless of reason for cancellation, including but not limited to weather, illness, or personal circumstances.)

6. Liability & Indemnification

Client agrees to hold harmless and indemnify Mountain Aire Resort & Campground, its owners,
agents, and employees, from any and all claims, liabilities, damages, or expenses arising from
the event, including personal injury, loss, or damage to personal property.

6a. Force Majeure

Mountain Aire Resort & Campground shall not be liable for failure to perform due to circumstances beyond its reasonable control, including but not limited to fire, flood, wildfire, smoke, severe weather, power outages, government restrictions, or Acts of God.
The Venue will make reasonable efforts to accommodate changes where possible; however, refunds are not guaranteed.

7. Entire Agreement

This document constitutes the entire agreement between the parties. Any changes must be made
in writing and signed by both the Client and the Venue representative.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written
above.

Note: Your total rental fee and add-ons will be confirmed by our team after reviewing your booking details. You’ll receive a confirmation email with your finalized amount and next steps.